Submitting a manuscript for publication can be a stressful yet rewarding process. When submitting your work to a journal, ensuring your submission is as polished as possible is essential. Unfortunately, many authors make common mistakes that can hurt their chances of acceptance. In this post, we’ll explore some of the top errors made in manuscript submissions and provide tips on how to avoid them.
Ignoring Submission Guidelines
One of the most common mistakes authors make is ignoring or overlooking the submission guidelines provided by thejournal. These guidelines are in place for a reason—they ensure that manuscript submissions are correctly formatted and aligned with the journal’s expectations. Failing to follow these guidelines can result in automatic rejection, as editors may not review manuscripts that don’t meet their specific requirements.
To avoid this mistake, read the instructions for authors (IFA) before starting the process. Ensure you understand the required document formats, word count limits, and other specifics like font size, line spacing, and referencing style. Double-check your manuscript to ensure it adheres to these details before submitting.
Submitting an Unpolished Manuscript
Another standard error is submitting an unpolished manuscript. Many authors rush to submit their work as soon as they finish writing, eager for feedback or publication. However, submitting a manuscript without thoroughly revising it can hurt your chances. Spelling errors, grammatical mistakes, or unclear writing can negatively impact the peer-reviewer or editors perspective regarding your manuscript.
To avoid this, take the time to revise your manuscript carefully. Edit for clarity, structure, and flow. Check for any spelling or grammar mistakes. If possible, have someone else—like a trusted peer or professional editor—review your work. A fresh set of eyes can spot errors you might have missed.
Not Writing a Compelling Cover Letter
For some journals, the cover letter is your first opportunity to make an impression on the editor. For other journals, the cover letter is a simple formality. Yet many authors either neglect this step or fail to make it compelling. A poorly written cover letter can reduce the impact of your submission, even if your manuscript is strong. Writing a cover letter that introduces your manuscript, highlights its strengths, and explains why it’s a good fit for the publisher or journal is appreciated by some journal editors.
It is best to tailor your cover letter to the specific journal you plan to submit your manuscript to. Be concise but clear about your manuscript’s subject, audience, and purpose. Avoid a generic approach—show that you’ve researched and understand the journal’s interests. Be sure to include any required statements, such as how the manuscript has not been submitted to multiple journals. Some journals also require a statement that all authors have read and approved the submission – be sure to check the IFA. A strong, well-crafted cover letter can make a difference in the success of your submission.
Forgetting to Include All Required Documents
Most journals require more than just the manuscript itself. You may need to submit additional documents, such as a brief abstract, graphical abstract, synopsis box, check lists for reporting guidelines, or author contributions. Forgetting to include these documents can lead to delays or outright rejection.
To avoid this mistake, review the IFA carefully to ensure you’ve included everything required. Create a checklist of documents to make sure you don’t miss anything.
Simultaneous Submissions Without Disclosure
Submitting your manuscript to multiple journals is generally not allowed by most medical journals. Many journals ask that you disclose if your manuscript has been submitted elsewhere. Failing to do so can result in an automatic rejection.
To avoid misunderstandings, always check the publisher’s policy on simultaneous submissions. If they allow it, disclose that your manuscript is being submitted elsewhere. If they don’t, respect their policy and await a response before submitting it to other publishers.
Submitting Prematurely
Authors eager to publish their work sometimes make the mistake of submitting their manuscripts too soon. Premature manuscript submissions can result in less polished work, which could lead to rejection. Rushing the process can mean missing opportunities for refinement and feedback that could improve your manuscript.
To avoid submitting prematurely, take time to revise and refine your manuscript. Review your work after a break, as returning to your writing with fresh eyes can help you spot weaknesses. Additionally, seek feedback from trusted peers or professional editors. A well-revised manuscript stands a better chance of success.
Not Researching the Journal
One of the most significant mistakes authors can make is submitting their work to a journal that isn’t a good fit for the manuscript. Journals typically focus on specific areas of medicine or types of research. Submitting a manuscript outside of these interests can waste your time and the editor’s.
To avoid this, thoroughly research the journal before submitting your manuscript. Read their past publications to get a feel for the type of content they publish. If your manuscript aligns with their interest, your submission will have a higher chance of success. Take the time to understand the journals audience, which will help you tailor your manuscript to their needs.
Ignoring Formatting Details
Formatting your manuscript correctly is another critical element of the submission process. Journals often have specific formatting requirements, and failing to adhere to them can result in rejection. Simple things like using the wrong font size, spacing, or margin size can affect how your submission is perceived.
Follow the submission guidelines closely to avoid formatting errors. Check that your manuscript is correctly formatted according to the publisher’s specifications. Attention to minor details like file type, page numbering, and header styles. A correctly formatted manuscript reflects your professionalism and attention to detail.
Manuscript submissions can be a challenging process, but by avoiding common mistakes, you can increase your chances of success. Remember to follow the instructions for authors, carefully revise your manuscript, and submit all of the required files. Avoid rushing the process; always research before submitting your work. By preparing your manuscript correctly, you’ll present yourself as a professional writer and increase your chances of acceptance.